The Proof is in the Pudding

One thing electronic copyedits did for my publishing schedule was to shorten the time from turning in copyedits until seeing proof pages! Well, it certainly seemed to shorten the time, because the Packet of Proof Pages from Penguin arrived last week while I was off having a great weekend at the Colorado Gold Writers' Conference.

Of course, just because they got them back to me quickly, it didn't mean I had a lot of time to work on them - about ten days. And darned if I wasn't just getting back into The Soul Mirror development! But, in general, reviewing proofs means one read-through and goes pretty fast. I just wasn't sure how things were going to look after my interesting experience with the copyediting.

So how did all those complicated copyedits hold up?



I was really impressed. Everything looked GREAT! It took only a few pages to realize that all the changes I was so worried about were correctly reversed, and all the tweaks I had made were incorporated smoothly.

Only one small thing did I notice (and, you observant ones will note, I mentioned it as a risk when I was writing about this process). Never have I needed to correct so much punctuation in proof pages.

The problem is that Word's TRACK CHANGES function draws lines from all these margin boxes to the place in the text where the change occurs. Just as when you're trying to type punctuation into an online form, the lines overwrite the punctuation, so you can't tell whether the period or comma is there just by looking. In TRACK CHANGES, you have to switch to FINAL mode (hiding all the layered corrections), to look for stray or missing puncs. And I just didn't have time to look at every line. So we're back to paper and pencil now. I mark them, return those pages, and that will be that.

The verdict: The Spirit Lens is done!

By the way, email me the name and address of your favorite bookstore and I'll send a batch of Spirit Lens bookmarks. We want to make sure your store is well stocked!!
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From Sale to Shelf: Part 4

Once I return the copyedited manuscript, I feel as if the book is truly complete. I go back to work on the next project. But there are a few things left to look at: cover art galley proofs, and ARCs.

Sometime in the next weeks, my editor will send me a jpg cover image or an actual cover flat. This is the first time I get to see the cover and it is always a "gulp" moment. Will it match my vision? Will it be striking enough to draw new readers? Will the back copy give away secrets? Will it reflect my own words? Would it make me want to read the book?

I have been fortunate with covers. All the artists have been excellent, even if their vision didn't match mine. Several of my covers have actually given me goose bumps! (Revelation, Restoration). Some covers have fit my image exactly (Daughter of Ancients, Son of Avonar) or even taken my vision one step farther (Revelation). Some have been beautiful or striking - which is the most important function of covers - despite not fitting my image of the person or scene depicted (Flesh and Spirit, Breath and Bone, Restoration). Only two have disappointed. Proof is left to the reader...

Once I have the cover image, I need to start thinking about marketing tasks - making bookmarks, fliers, updating the website, and so forth. Mostly I procrastinate...because I don't like the marketing stuff, but I DO like starting a new book!

But at sometime a month or six weeks after the copyedits have gone in, I'll receive another bundle of pages in the mail from my editor.


These are the galleys or proof pages, the typeset pages printed just as they'll look in the book. For a mass market paperback (the smaller format) I'll see two facing pages per 8 1/2 x 11 sheet. For a trade paperback, I'll see one page per sheet.

This is the first time I see the "book design," the typeface, the chapter headers, the beautiful drop caps they have at the beginning of the Flesh and Spirit chapters, or how they handled the narrator sections in Song of the Beast or the "Part" divisions in Breath and Bone. This pass is really for hunting typos, misspellings, or any other mistake that might have been entered in the typesetting process. These are typically very few.

The tricky thing is that the lines and paragraphs are now set tightly on the page. Removing or adding a word or even a comma requires the whole line to be re-typeset. If the word or punctuation is in the middle of a paragraph, the entire paragraph must be reset. If the length of the paragraph changes, it pushes or contracts the text that follows it. Typesetting is expensive.

But as with any time I read the manuscript start to finish, I find things I want to change. Can I do that? Yes, within reason.
1. Certainly errors must be fixed. Those aren't optional. Typesetting errors aren't "charged" to me!
2. I can certainly tweak a word, phrase, or even a sentence, if I see a critical need. The trick is to replace a removed word with something of similar length. I've even gone through and changed a made-up word or a character name - simple replacements are the easiest to deal with.
3. For slightly more complicated changes, if I can make restricts the resetting to a single paragraph, not changing the page length, I'll usually do it.
4. The toughest pieces to deal with are places where I think the prose needs to be tightened, ie. words removed and not replaced. I have actually squeezed this through on one book, in places where the actual chapter page length has not changed. My editor was merciful.

I absolutely cannot do anything that will change the page numbering. The entire rest of the book would have to be reset = Very Expensive.

Once I've made all the changes and fixes, I pull out those pages. I make sure the marks are very clear - don't want to introduce more typos or errors! And then I count the number of pages. And then I try to figure out if that number will make my editor nervous or, heaven forbid, cause the publisher to charge me the cost of retypesetting!! I don't have a set number I'm allowed, but I can get a creepy feeling if the stack of pages is more than about 25. I read each one and decide if this is critical. I keep all error fixes that I've found. But some of my own changes... Honestly, some things a reader will never notice, and I reluctantly pull them out.

I ship off the proof pages that contain corrections, and now I'm really finished. The next time I see the book it will be bound. First, I'll see the ARC (Advance Reader Copy). This bound book has no cover art, and the text is essentially the uncorrected text. It is produced at the same time as the proof pages, and is sent out to reviewers, bookstores, and the like. Sometimes they show up on ebay!

But one day a padded envelope shows up in the mail with my first real copy of the book, real cover, corrected text, and I sit and read and say, "Wow, did I really write this? It looks like a real book!"

Any questions?

My cover artists
Luis Royo: Flesh and Spirit, Breath and Bone

Matt Stawicki: Revelation, Restoration, Song of the Beast, Son of Avonar, Guardians of the Keep, The Soul Weaver, Daughter of Ancients

Kevin Murphy: Transformation




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From Sale to Shelf: Part 3

So I've finished revisions and mailed in a new manuscript. Now I'll usually go on to writing the sequel or whatever is next on the schedule. Some authors end up in multiple revision rounds, but fortunately, I've never had to do that. The principal work on this book is done, but not everything. So what comes next?

Copyedits:
Many people are under the misapprehension that what editors do is correct grammar and spelling mistakes in a manuscript. Back in Part 2 of this post, I hope I gave a better idea of what an involved editor brings to the table. But someone still has to look at the details.

At some time a few weeks or months after I've submitted my revisions, I'll receive a fat package in the mail which is the exactly the same thick parcel I sent in with my revisions. My editor may have made a few changes as she read - I've never seen much more than a few sentence alterations, usually in regular gray pencil. But someone has gone in and made red marks all over the place. That person is a copyeditor.

Copyeditors are detail people who have three main tasks:

1. to read for spelling, punctuation, and grammar. Thanks to some great teachers and boring homework back in my school days, I don't have much problem with these, though I'll say that figuring out whether a compound word is actually two words (half sister), hyphenated (half-hearted), or a single word (halfbreed) is my weakness. The CE will make her own dictionary of names and made-up words so that she can make sure they're always spelled and capitalized consistently, too.


2. to mark up the manuscript for the typesetter, using traditional typesetter's markings to denote things like chapter or section headings, italics, ellipses, em- or en-dashes, specially formatted sections like letters, poetry passage, or epigraphs. This ensures such things are handled consistently throughout the book and enforces the publishers' particular typesetting "style."


3. to read for continuity, eg. making sure a character doesn't have green eyes on one page and brown eyes on the next.

A good copyeditor will note other things she runs across during this very detailed read, and write a query in the margins about anything that seems problematical. I've had CEs catch errors that no one else has.

Once I receive the copyedited manuscript, my job is to answer all queries to make sure the CE hasn't uncovered a logic error or some such, and to review every change and mark the CE has made to ensure they are correct. I can undo any of them by writing stet in the margin. I'm not supposed to change "stylistic things" like how the chapter headings are to be typeset or how ellipses or em-dashes are handled.

But I occasionally have reasons to violate certain rules, and I want to make sure they remain as I wrote them. For example, you'll notice that even when Aleksander is referred to as "the Prince," Prince is always capitalized. Usually prince would only be capitalized when used in conjunction with his name, as in Prince Aleksander. I did this to reinforce the narrator Seyonne's view of Aleksander (you'll have to read the rai-kirah books to find out what that view is!) And sometimes my worldbuilding will mandate certain word usage or spelling that is not standard English. That's why I get to review.


Something else happens at copyedit time. In reviewing copyedits, I always sit down and read the whole story from start to finish one more time. And this is my last chance to make any wholesale change to the text. I've always got sentence or word changes to make, and because of my tendency toward wordiness, every pass demands I trim and tighten. So I end up removing a lot of words and phrases. Occasionally some larger issue arises. For example, when I realized that The Soul Weaver was not the end of the D'Arnath series, but the third of four books, I went back in at copyedit time and rewrote the ending.

I usually have about a week to ten days to do this review, and, in truth, it rarely takes that long. It involves one good detailed read with my green or blue pencil in hand (don't want to confuse my marks with the CEs marks). I also keep my handy-dandy Webster's Guide to Punctuation, my Oxford English dictionary (to confirm those compound words as CE's sometimes get them wrong, too), and a list of typesetter's marks close by. Any change I make has to be marked for the typesetter, too.

One always hears horror stories about copyeditors who change things they shouldn't or even rewrite pieces of the story. I did have one copyeditor who "corrected" a few long sentences by chopping them up and entirely changing their meaning, but those were easily fixed. The motivation was good, but the execution flawed! Thank goodness, all my other experiences have been great.

So are we there yet?

Not quite. Tune in for Part 4...
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